Services
         
       

The Library Management philosophy of today is OUTSOURCING. Law firms and corporations of all sizes and types, across the country, are moving to outsourcing as a way of more efficiently running their libraries. The time has come to take control of the expenses associated with these operations. Library Management Services is on the cutting edge of this trend. We can help you gain physical as well as fiscal control of your library today!

Library Management Services is uniquely qualified to perform these services for you, with direct measurable benefits. Outsourcing reduces those "hidden" payroll expenditures such as workers compensation insurance, group benefits and tax liabilities. All those expenses are borne by Library Management Services as a subcontracted service. These are real bottom line savings to your department. Let Library Management Services handle the day to day administrative duties and free your staff’s valuable time so they may better meet their goals.

Library Management Services provides three service programs to choose from. Each program can be specially tailored for your specific needs. The three programs are the Regular Service Program, Extended Service Program and the Full Service Program.

Regular Service Program
For those clerical duties that your staff simply does not have the time for.

The Regular Service Program includes these services:
1. Maintaining the currency of your library; a trained librarian will properly place all supplements, releases, updates and report letters in your books. This includes looseleaf filing, pocket part inserting and advance sheet placement.
2. Claim orders; Publishers will occasionally send a defective update. Sometimes the defect is minor, like missing a page or two, sometimes the problem is more serious, such as missing an entire new section. Regardless of the seriousness of the problem, the LMS librarian will fill out a written claim order. We follow up on these orders, and if they have not been received within a reasonable time, the librarian will fill out a second request. When the office receives this request, the staff calls the publisher and asks that the missing items be sent immediately. This two tier system insures that your materials are ordered quickly leaving a clear paper trail. We correct all errors we find in your books.
3. Reshelving; Many reference sets in specialized libraries are serials. Many have 5 or more volumes. Many binders look alike. We, at Library Management know this. We always reshelf correctly.
4. Proper placement of periodicals, newsletters and newspapers; Library Management believes in organization.

Key Benefits
Reduce the amount of time your staff spends doing "clerical" library work.
Insure that your legal materials are indeed current and up to date.
Know that your missing pages, special requests and other orders are being tracked by a professional staff.
Other Services?
Library Management Services, Inc. offers more plans and will customize any plan to meet your needs. To view other plans, return to the top of this page and navigate back to the Product and Services page.


Extended Service Program
When your needs begin to grow and you need more than just mere clerical work.

The Extended Service Program includes these services:
From the Regular Service Program, Extended Service still include(to review the full description of the Regular Service Program, click here):
1. Maintaining the currency of your library; placement of materials, looseleaf filing, pocket part inserting and advance sheet placement.
2. Claim orders; Regardless of the seriousness of the problem, the LMS librarian will fill out a written claim order.
3. Reshelving; We always reshelf correctly.
4. Proper placement; Library Management believes in organization.

And, includes these services as well:

1. Maintaining library’s electronic data discs and manuals; The face of reference sources is changing. Library Management can help your firm with this change. We know what’s available on Disc (CD or floppy) and can arrange for demonstrations. We have design suggestions on Computer Centers and we know of a variety of supplies helpful in maintaining order among your Discs and Manuals.
2. Routing materials of interest received in your library; Library Management Services can maintain a Routing System already in service or can help you create an new system.
3. Consultation on reference sources available; Come to us when you want to know the price and availability of a reference source. We maintain good relationships with all the publishers. We also belong to the library associations and subscribe to librarian alert newsletters.
4. Preparation and arrangement for binding; We will sort your law reviews, magazines or journals and prepare them for binding. Orders are placed for any missing issues. Arrangement is made with the Book Binder and records are kept on color choices and lettering.

Key Benefits
Reduce the amount of time your staff spends doing "clerical" library work.
Insure that your legal materials are indeed current and up to date.
Know that your missing pages, special requests and other orders are being tracked by a professional staff.
We will support your move to the library of tomorrow by assisting in library conversions and with training on how to use the new electronic media's.
Other Services?
Library Management Services, Inc. offers more plans and will customize any plan to meet your needs. To view other plans, return to the top of this page and navigate back to the Product and Services page.

Full Service Program
You need "full time" librarianship, but not at 40 hours a week plus benefits!

The Full Service Program includes these services:
From the Regular Service Program, Full Service still includes(to review the full description of the Regular Service Program, click here):
1. Maintaining the currency of your library; placement of materials, looseleaf filing, pocket part inserting and advance sheet placement.
2. Claim orders; Regardless of the seriousness of the problem, the LMS librarian will fill out a written claim order.
3. Reshelving; We always reshelf correctly.
4. Proper placement; Library Management believes in organization.

From the Extended Service Program, Full Service will include(to review the full description of the Extended Service Program, click here)::

1. Maintaining library’s electronic data discs and manuals.
2. Routing materials of interest received in your library.
3. Consultation on reference sources available.
4. Preparation and arrangement for binding.

And, the Full Service Program is just that, full service. In addition to all the above, you will also receive:

1. Inventory Program; Library Management Services prepares an exhaustive, complete, innovative and customized Inventory Report. It has been customized to your specific needs. The Inventory Reports are organized to include such vital information as publisher, titles, subtitles, copyright dates, types of volumes, and the status of those volumes. The Reports included are as follows:

Inventory by Publisher
Inventory by Title
Inventory by Type
Status Report
Total Volumes in Inventory by Type


Each of these reports brings you information that is vital, useful and easy to inspect. To begin with, the first report, Inventory by Publisher, gives you all the information about each and every title found in your library: 1)organized by publishing companies; 2)sorted by main titles; 3)sorted by subtitles if available; 4)copyright start and ending dates along with the present status of the volumes; and 5)number of volumes and supplements for that title. The second report, Inventory by Title, allows you to quickly check for any title in your library first by main title and then by subtitle, alphabetized and including the publisher. Your third report, Inventory by Type, lists the same information as Inventory by Title, except that it is further broken down by the various types of volumes that are presently in your library: hard bound, hard bound with a pocket part, law review, looseleaf, newsletter, newspaper, periodical, and soft bound. The fourth report, Status Report, takes all of your titles and breaks it down into two main categories: your titles are either CURRENT forms of the information or they are OUT OF DATE! This report will be very useful for determining which items should remain on the shelves, be discarded or updated. Volumes in Inventory by Type, summarizes the total number of volumes.


Every quarter you receive a new Quarterly Inventory Report which solves the most common problem with inventories: their shelf life. After all, the inventory is only as good as the status of the information it provides! Once new books are received or old books are removed, your inventory is no longer as accurate as it should be. This report will replace your current inventory and will insure that your inventory consists of current titles that are being updated regularly while removing titles that have been discontinued.


2. Subscription Management; Keeping track of the money spent on updating and maintaining a library collection is a complicated task. Much of the confusion stems from lack of experience in dealing with publisher invoices and statements. It is complicated by unscrupulous publishers who send unsolicited publications with the hope that they will be inadvertently paid. Our experience dealing with the publishers qualifies us to maintain your library’s accounting records. Each full service plan is tailored to the particular client’s accounting needs. Generally, the librarian will bring all invoices and statements to the office where they will be processed. At the office, we use a combination of hard copy records and the computerized data base created from your completed inventory to insure that we authorize payment only for those items that you want and need. We catch the publisher trying to sneak a new publication into your library. Also, this procedure helps to prevent double payments from occurring. Because all invoices are data entered into the computer weekly, we can produce printouts at your request. The printouts are extremely useful for calculating your budget requests for subsequent years. In addition, they can help you to see exactly where your library dollars are being spent.

Key Benefits
Reduce the amount of time your staff spends doing "clerical" library work.
Insure that your legal materials are indeed current and up to date.
Know that your missing pages, special requests and other orders are being tracked by a professional staff.
We will support your move to the library of tomorrow by assisting in library conversions and with training on how to use the new electronic media's.
Always know exactly what is in your library by accessing your database via this site.
Having a 100% current inventory since we will maintain it at all times.
Control library expenses by identifying areas of control needs.

Other Services?
Library Management Services, Inc. offers more plans and will customize any plan to meet your needs.


 

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